Suppliers

The Suppliers section in HQ Manager lets you maintain a directory of your product suppliers. This information is used for reference and, in future versions, will integrate with purchase order management.

Adding a Supplier

Navigate to HQ Manager > Suppliers and click "Add Supplier". The form includes the following fields:

• Name: The supplier's business name (e.g., "Acme Distribution Co.").
• Code: A short unique code for internal reference (e.g., ACME).
• Contact Person: The primary contact name at the supplier.
• Email: The supplier's email address for correspondence.
• Phone: The supplier's phone number.
• Address: The supplier's mailing or warehouse address.
• Payment Terms: Standard payment terms, such as "Net 30", "Net 60", or "COD" (Cash on Delivery). This is a free-text field for your reference.

Click "Save" to add the supplier to the directory. Suppliers are stored at the HQ level and are visible to all HQ Manager users.

Editing Supplier Information

Click on any supplier in the list to open the detail page. All fields are editable. Changes are saved immediately. The supplier list can be searched and sorted by name, code, or contact person.

Supplier-Product Relationships

While the current version does not include a formal purchase order system, you can associate products with suppliers for reference purposes. On the product detail page, a "Supplier" field allows you to select from the supplier directory. This helps track where products are sourced from, which is useful when coordinating reorders or investigating product quality issues.

Future: Purchase Orders

A future version of the system will include a purchase order module that allows you to create, send, and receive purchase orders directly from HQ Manager. Purchase orders will reference suppliers and their associated products, with automated stock updates upon receipt. The supplier directory you build now will carry forward into that module.