Inventory Management
The Store Manager provides tools to monitor and adjust inventory levels at your store. Every sale automatically decrements stock, every refund restores it, and transfers between stores update quantities in both locations.
Viewing Current Stock
Navigate to Store Manager > Inventory to see the full product list with current stock quantities. The table shows the product name, SKU, barcode, current quantity on hand, and the last movement date. You can sort by any column and use the search bar to filter by product name or SKU. Products with zero stock are highlighted in yellow, and products with negative stock (oversold, typically due to sync delays) are highlighted in red.
The stock quantities shown are based on the store's local database and reflect the latest sales, refunds, adjustments, and received transfers. These numbers sync to HQ periodically but the local view is always the most current for this store.
Low Stock Alerts
The system can notify store managers when a product's quantity falls below a configured threshold. Low stock thresholds are set per product in HQ Manager and sync to each store. When a product's stock crosses below its threshold, it appears in the "Low Stock" tab on the Inventory page with the current quantity and the threshold value. Store managers should review this list regularly and coordinate with HQ for replenishment or inter-store transfers.
Making Manual Adjustments
Sometimes stock levels need to be corrected manually -- for example, after a physical count reveals a discrepancy, when items are damaged, or for write-offs. To create an adjustment, click "Adjust Stock" on the Inventory page. Select the product, enter the new quantity (or the quantity to add/subtract), and choose an adjustment reason from the dropdown list.
Available adjustment reasons include:
- Physical Count: Correcting stock after a manual inventory count.
- Damaged: Removing items that are damaged and unsellable.
- Theft/Shrinkage: Recording known or suspected theft.
- Write-Off: Removing expired or obsolete products.
- Other: Any reason not covered above, with a required free-text note.
Every adjustment is recorded with the user who made it, the timestamp, the reason, and the quantity change. This audit trail is visible in the adjustment history and syncs to HQ.
Viewing Adjustment History
Click "Adjustment History" on the Inventory page to see a chronological log of all manual adjustments. You can filter by product, date range, user, and reason. Each entry shows the product, the previous quantity, the new quantity, the reason, the user, and the timestamp. This log is read-only and cannot be edited or deleted, ensuring a complete audit trail for inventory accountability.